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Candidate screening & interviews

15 video interview Templates for hiring success

Standardize your interviews with these 15 templates designed for one-way video formats. Clear questions, evaluation criteria, and role-specific examples included.
Published on:
June 30, 2025
Updated on:
July 2, 2025

Video interviews help hiring teams screen candidates quickly and consistently. Templates make these interviews structured, fair, and scalable. This is especially useful in one-way or asynchronous interview formats.

This article includes 15 popular one-way job interview templates.

What is a video interview template?

A video interview template is a predefined set of questions and instructions used during a video interview. It ensures consistency and fairness when evaluating candidates.

There are two types:

  • One-way (asynchronous): Candidates record answers on their own time.
  • Live: Interviewer follows a structured script during a real-time call.

Templates typically include:

  • 4–5 role-specific questions
  • Clear instructions
  • Evaluation criteria

Why use templates?

They save time, reduce bias, and standardize the experience.

Aspect Traditional Interviews Template-Based Interviews
Time Needed 30–60 minutes 5–15 minutes per review
Scheduling Requires coordination Flexible
Consistency Varies by interviewer Same for everyone
Geographic Reach Limited Global
Cost Higher Lower

Templates are especially useful in asynchronous interviews where flexibility is key.

Key elements of an effective template

1. Concise Questions

Keep questions under 30 words.

Examples
:

  • “Describe a time you overcame a challenge.”
  • “How do you prioritize under pressure?”

2. Clear instructions

Tell candidates:

  • How long to speak
  • Whether re-recording is allowed
  • Submission deadline
  • Tech requirements

3. Evaluation criteria

Use a simple 1–4 scale:

  • 1 = Doesn’t meet expectations
  • 4 = Exceeds expectations

4. Friendly tone

Build rapport with lines like:

  • “We’re excited to learn more about you.”
  • “Thanks for considering a role with us.”

How to invite candidates

1. Craft the one-way interview email template

Subject: Your Video Interview for [Role] at [Company]
Body:

  • Thank the candidate
  • Explain the format
  • Share the link
  • Include the deadline

2. Share the link securely

Use email or a trusted one-way video interview platform like Truffle. Include troubleshooting tips.

3. List technical requirements

  • Chrome/Firefox
  • 2+ Mbps internet
  • Webcam/mic
  • Quiet, well-lit space

4. Set clear deadlines

Let candidates know:

  • When responses are due
  • When they’ll hear back
  • What happens next

15 video interview templates

Without further ado, here are the 15 templates.

1. General behavioral

Use for: Most roles
Questions:

  • “Describe a challenge you overcame”
  • “Tell us about a team experience”
    Assessing: Problem-solving, teamwork

2. Software developer

Use for: Tech screenings
Questions:

  • “Describe a recent technical problem”
  • “How do you ensure code quality?”
    Assessing: Technical depth, clarity

3. Customer service

Use for: Customer-facing roles
Questions:

  • “Describe handling an unhappy customer”
  • “Define great customer service”
    Assessing: Empathy, communication

4. Sales representative

Use for: Sales roles
Questions:

  • “Describe your sales approach”
  • “How do you handle rejection?”
    Assessing: Persuasion, resilience

5. Marketing coordinator

Use for: Marketing positions
Questions:

  • “Describe a successful campaign”
  • “How do you measure success?”
    Assessing: Creativity, analytical thinking

6. Creative portfolio

Use for: Designers/creatives
Questions:

  • “Walk us through a favorite project”
  • “How do you handle feedback?”
    Assessing: Presentation, openness

7. Leadership roles

Use for: Managers, team leads
Questions:
• “Tell us about a time you led through uncertainty”
• “How do you support your team’s growth?”
Assessing: Decision-making, people development

8. Entry-level positions

Use for: Interns, new grads, junior roles
Questions:
• “What motivates you to do your best work?”
• “How do you approach learning something new?”
Assessing: Coachability, drive

9. Cultural fit

Use for: Any role, values-based screening
Questions:
• “What kind of team culture helps you thrive?”
• “How do you give and receive feedback?”
Assessing: Alignment, communication style

10. Project management

Use for: PMs, coordinators, cross-functional leads
Questions:
• “Describe a project you managed from start to finish”
• “How do you manage competing priorities?”
Assessing: Organization, leadership

11. Remote work readiness

Use for: Distributed teams, hybrid roles
Questions:
• “How do you stay focused when working remotely?”
• “What tools help you collaborate with others online?”
Assessing: Independence, remote communication

12. Seasonal or part-time roles

Use for: Retail, hospitality, support
Questions:
• “Why are you interested in this temporary position?”
• “How do you handle changes in a fast-paced environment?”
Assessing: Flexibility, reliability

13. Executive roles

Use for: Directors, VPs, C-suite
Questions:
• “What’s your approach to setting long-term strategy?”
• “How do you influence company-wide initiatives?”
Assessing: Vision, executive presence

14. Onboarding check-ins

Use for: New hires in their first 30–60 days
Questions:
• “What’s been most surprising about your first weeks?”
• “Where could we better support you?”
Assessing: Engagement, early friction points

15. Company intros

Use for: Pre-interview welcome or screening setup
Questions: (Not applicable — this is a welcome format)
Tip: Record a short intro video from the hiring manager or founder
Purpose: Set expectations, personalize the process

Personalizing your video interview templates

Here are three ways to personalize your video interviews.

1. Branding

Add your logo and brand colors to the platform.

2. Welcome videos

Add a short intro video from the hiring manager. You can use these asynchronous interview video templates for inspiration.

3. Culture-driven questions

Tie questions to values. Example:

“If innovation matters, ask: ‘Describe a time you introduced a new idea.’”

Ensuring fairness and compliance

Here are four simple ways to ensure fairness and compliance.

  • Use the same scoring system
  • Avoid discriminatory questions
  • Offer accommodations
  • Secure data with encryption and privacy policies

Modern platforms help automate this.

After reviewing responses

Once candidates have completed the interviews, take these next steps.

1. Shortlist

Use scoring to advance top candidates.

2. Communicate

Send rejections kindly. Thank everyone.

3. Improve

Track:

  • Time-to-hire
  • Quality of hire
  • Candidate feedback

Summary: Why video interview templates matter

Automated video interviews save time, reduce bias, and improve consistency. They help teams evaluate candidates faster and more fairly, especially when hiring at scale or across time zones.

FAQs on video interview templates

What is a video interview template?
A video interview template is a predefined set of interview questions and instructions used during a video interview. It helps hiring teams evaluate candidates consistently and efficiently, especially in one-way (asynchronous) formats.

Why should I use a video interview template?
Templates save time, reduce interviewer bias, and create a consistent experience for every candidate. They make it easier to compare responses and scale the interview process.

How do I create a video interview template?
Start with 4–5 job-specific questions, include clear instructions for candidates, and define a simple evaluation scale. You can customize templates with branding and welcome videos to reflect your company’s tone.

Can video interview templates be used in live interviews?
Yes. While most templates are built for asynchronous interviews, they also work in live settings to help interviewers follow a structured script and stay on track.

Do video interview platforms integrate with ATS tools?
Most modern platforms integrate with applicant tracking systems (ATS) like Greenhouse, Lever, and Workable. This allows for automatic scheduling, data sync, and easier candidate management.

How do I ensure candidate privacy in video interviews?
Use secure platforms that offer data encryption and comply with GDPR or CCPA. Always get candidate consent before recording and clearly explain how the recordings will be used.

What if a candidate doesn’t have the right tech?
Offer alternative formats like phone interviews or extended deadlines. You can also suggest quiet public spaces like libraries if needed.

How many questions should a video interview template include?
Keep it short. Most effective templates include 4 to 5 focused questions, each under 30 words, to avoid fatigue and increase completion rates.

What scoring system should I use to evaluate responses?
Use a simple scale like 1 to 4, where 1 = doesn’t meet expectations and 4 = exceeds expectations. This keeps evaluation quick and consistent across reviewers.

Can I personalize my templates for different roles?
Yes. Tailor questions to the role’s key skills and responsibilities. Add culture-specific prompts and use branding elements to keep the experience aligned with your company voice.

CEO & Co-Founder
Sean Griffith
Author

Sean began his career in leadership at Best Buy Canada before scaling SimpleTexting from $1MM to $40MM ARR. As COO at Sinch, he led 750+ people and $300MM ARR. A marathoner and sun-chaser, he thrives on big challenges.

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