Follow-up email template after an async video interview

Async video interviews are becoming more common in candidate screening processes. Instead of speaking with someone live, candidates record answers to questions on their own time. Organizations report 50% reductions in time-to-hire and 30% decreases in recruitment costs after implementing asynchronous screening platforms that combine video responses with assessments and AI-assisted review. Hiring teams then review AI-generated summaries, match scores, and candidate responses to decide who advances.

This setup offers flexibility, but it also changes how candidates connect with interviewers. There is no real-time conversation or immediate feedback. Because of this, follow-up communication plays a different role.

If you use asynchronous screening in your hiring process, consider sharing these templates with candidates after they complete their submission. Clear guidance on follow-up timing and structure can improve candidate experience, reduce repetitive status inquiries, and help you identify candidates who demonstrate genuine interest and professionalism.

This article provides examples of follow-up email templates designed specifically for async interviews. It also explains the timing, structure, and common mistakes to avoid when writing these emails.

Why an async follow-up email matters

Async video interviews involve recording answers to questions without a live interviewer. Since there is no direct conversation, the process may feel distant or one-sided.

Following up also signals engagement. It shows the candidate is attentive and proactive, which may reflect positively during evaluation. 27% of recruiters use follow-up messages as tiebreakers between equally qualified applicants, making them crucial in competitive hiring scenarios.

Many candidates don't send follow-up emails after async interviews. By doing so, a candidate may stand out in a competitive hiring process. In fact, candidates who send thoughtful follow-ups often report stronger engagement from hiring teams compared to those who don't follow up.

• Builds connection: A follow-up email helps humanize your application after the impersonal nature of async video responses
• Shows initiative: It demonstrates your continued interest in the position
• Creates differentiation: It helps you stand out from other candidates who don't follow up

When to send your follow-up email

Timing matters when writing a follow-up email after completing an asynchronous screening. It helps keep communication clear and respectful throughout the hiring process.

Send your first email within 24 to 48 hours after submitting your video responses. This message can thank the reviewer and confirm your continued interest in the role.

If there's no response after your first message, wait 7 to 14 days before sending a second email. This message can ask for an update in a polite and concise way.

If there's still no reply, send a final follow-up 3 to 4 weeks after your interview date. This message can acknowledge the delay and express that you're still open to hearing from the hiring team.

If the company hasn't shared when the interview will be reviewed, it's acceptable to estimate a timeline and wait accordingly. Keep each message short, polite, and professional.

How to craft the perfect async follow-up email

Here are five steps to create the perfect follow-up email.

1. Start with a clear subject line

A subject line identifies the purpose of your email. It's often the first thing the recipient sees. Include the job title and the reason for your message. Examples include:

• "Thank You – [Job Title] Screening"
• "Follow-Up on [Job Title] Video Interview Submission"
• "Checking In: [Job Title] Application"
• "Next Steps After Async Interview – [Your Name]"

2. Greet and express gratitude

Begin your email by addressing the recipient by name, when available. Follow with a brief thank-you for the opportunity. Examples include:

• "Dear [Hiring Manager's Name],"
• "Hello [Recruiter's Name],"
• "Thank you for the opportunity to complete the asynchronous screening for the [Job Title] position."

3. Reaffirm your interest

State your ongoing interest in the job. Use a professional and clear tone. Examples include:

• "I remain very interested in the [Job Title] role and am excited about the possibility of joining your team."
• "After learning more about [Company Name], I'm even more enthusiastic about contributing to your mission."

4. Mention a specific detail

Refer to one detail from your interview or the job description. Choose something that shows your familiarity with the role or organization. Examples include:

• "I especially enjoyed discussing [specific project or value] in my video responses."
• "Your focus on [company initiative] really resonates with my background in [related experience]."

5. Close with a polite call to action

End your message with a respectful statement that invites further communication. Be clear without being forceful. Examples include:

• "Please let me know if there's any additional information I can provide."
• "I look forward to hearing about next steps in the process."
• "Thank you again for your consideration."

7 effective templates for an async interview follow-up

Here are practical templates candidates can use after completing an asynchronous screening (which may include video responses and assessments), along with when to use each one.

1. Thank you email within 24 hours

When to use: Immediately after submitting your async video interview.

Tip: Replace "[specific company value or project]" with a detail mentioned in the job posting or company website.

2. Follow-up if no response after a week

When to use: If there has been no reply a week after your first follow-up.

Tip: Include the exact date the interview was submitted to help the recipient identify your application.

3. Highlight additional strengths

When to use: If you want to share relevant experience that wasn't included in your async responses.

Tip: Use this template only when the information is clearly related to the job description or responsibilities.

4. Request feedback politely

When to use: After a rejection or if there has been no update for several weeks.

Tip: Limit the request to general feedback unless otherwise invited to ask about specifics.

5. Final gentle check-in

When to use: When sending a last follow-up before deciding to move on.

Tip: Keep this email simple and brief.

6. Reconnect if position is filled

When to use: If you know the position has already been offered to someone else.

Tip: Mention something specific you learned or appreciated about the company.

7. Keep me in mind for future roles

When to use: If you would like to be considered for future job openings.

Tip: Use a specific reason for your interest in the company to make your message more relevant.

Common mistakes to avoid in your follow-up

Generic follow-up emails are common and easy to overlook. Including a specific reference to the company, job title, or something mentioned during the interview helps identify you and shows attention to detail.

Sending emails too close together can be interpreted as impatience. A typical timeline includes an initial follow-up within 24–48 hours, a second email after 1–2 weeks, and a final message after 3–4 weeks.

Spelling or grammar errors in a follow-up email can make it appear unprofessional. Reviewing the message before sending helps prevent mistakes.

Email addresses that include unrelated nicknames or informal phrases can reduce credibility. Using a format like firstname.lastname@email.com is clearer and more appropriate.

Failing to mention that the screening included asynchronous video or assessments can make the message feel disconnected from the process. Referring to the format shows awareness and helps the recipient place your application.

• Being too generic: Include specific details about the company or position
• Following up too soon: Wait at least 24 hours after your interview before sending your first email
• Forgetting to proofread: Check for spelling and grammar errors before sending
• Using an unprofessional email address: Use a simple email format with your name
• Not acknowledging the async format: Mention the asynchronous screening specifically in your follow-up

Answers to common questions about async video interviews

Here are some of the most common interview questions.

What if I don't know who reviewed my async interview?

If the interview reviewer is unknown, address the follow-up email to the person who sent the interview instructions. If no individual is listed, use a general greeting such as "Dear Hiring Team" or "Hello [Company Name] Recruiting Team."

How do I follow up after an async interview with multiple positions?

Send one email per position. In each message, include the specific job title and any relevant details tied to that role. Avoid combining multiple follow-ups into a single email.

Should my follow-up email tone match my video interview style?

Use the same tone and level of professionalism that was used in the video interview. Keep your language clear, polite, and aligned with the way you presented yourself in the recording.

Is it appropriate to ask about technical difficulties in my follow-up?

Include a short mention of any technical issues only if they affected your ability to answer a question clearly. Do not make it the focus of the email. Keep the main attention on your interest in the job and your qualifications.

How can I make my follow-up stand out from other candidates?

Refer to a specific aspect of the position, company, or interview content in your email. Use details that show you understood the role and took time to prepare your responses.

Keep building relationships with the right tools

Clear email communication plays an important role during and after the interview process. It supports follow-up efforts, confirms interest, and allows candidates to maintain professionalism even after asynchronous interviews.