How to invite candidates to a video interview by email
To invite candidates in Truffle, open the position's Get candidates tab, add names and email addresses under Invite by email or paste a list from a spreadsheet, set an optional completion deadline, and send. Truffle emails each invitation straight away and reminds anyone who has not started after 1, 3 and 7 days.
Key takeaways
- Invite by email sits under Get candidates on any position with a video interview or assessments. Only the email address is required.
- Turn on Completion deadline to set a date, time and timezone. The deadline is printed in the invitation, and after it passes the candidate's link stops accepting answers.
- Paste from spreadsheet takes up to 200 rows per paste, and one send takes up to 50 candidates. Rows without an email address are skipped.
- Invited candidates wait under Incomplete, marked Invited, and move to For Review when they finish.
- Reminders go to anyone who has not started after 1 day, 3 days and 7 days. Each one has its own switch under Candidate emails in the position's settings.
- When they finish, each candidate is scored against your criteria with the reasons shown. You decide who moves on.
Already know who you want to screen? Invite them by email, straight into your interview.
Open the position’s Get candidates tab and use Invite by email. Add one person, or paste a list from a spreadsheet, set an optional completion deadline, and send. Truffle emails each invitation straight away, keeps invited candidates under Incomplete until they finish, and reminds anyone who has not started. When they finish, each candidate is scored against your criteria with the reasons shown.
Prefer to follow along in writing? The step-by-step guide has every screen.
Transcript
Read the full transcript
Already know who you want to screen? Invite them by email, straight into your interview. Open the position, and choose Get candidates. In invite by email, add a name, and an email address. To give them a deadline, turn on completion deadline, and pick the date. Then send. Truffle emails the invitation straight away. Inviting several people? Choose paste from spreadsheet, and paste your list. Check who’s on it, then send them all at once. Everyone you invite waits under incomplete, marked invited, and moves to for review when they finish. Reminders go out on their own, to anyone who hasn’t started: after one day, three days, and seven days. When they finish, each candidate is scored against your criteria, with the reasons shown. You decide who moves on. Start free at hiretruffle.com.
Frequently asked questions
- How many candidates can I invite at once?
- One paste from a spreadsheet takes up to 200 addresses, and one send takes up to 50 candidates. With more than 50 on the list, nothing is sent and Truffle says Maximum 50 candidates can be invited at once. Send longer lists in batches of 50.
- When do reminders go out?
- One day, three days and seven days after the invitation, to candidates who have not started. Each reminder has its own switch under Candidate emails in the position's settings, and switching one off affects that position only. You can also send a reminder by hand from a candidate's profile.
- What happens when the deadline passes?
- The candidate's link stops accepting answers. The deadline is optional, and you can change it later from the candidate's profile with the pencil next to it.
- Who does the invitation come from?
- From the person who sent it, signed with their name. It greets the candidate by first name, says your company is considering them for the role, shows any deadline, and ends with a Get started button.
- Can I invite someone to a position that only collects resumes?
- No. Invitations lead to a video interview or assessments, so a position without either has no Invite by email row.
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